Palmyra, NJ (July 1, 2021) – “Global Requirements for Personnel Records: A Survey of Laws and Regulations” by William Saffady, Ph.D, FAI

This report is a companion to a previously published Research Report completed in 2019 (Retention of Accounting Records: A Global Survey of Laws and Regulation).  This newly published report identifies and summarizes legal and regulatory requirements for content, storage, retention, and use of records that contain information about employees, a category of recorded information that is created and maintained by virtually all businesses, government agencies, and not-for-profit organizations worldwide. The report is intended for records managers, information governance specialists, human resource professionals, compliance officers, attorneys, risk managers, and others who develop policies and procedures for creation, storage, retention, use, and disclosure of personnel records in specific countries where such records are created or maintained.

The Foundation would like to acknowledge the ARMA Metro NYC Chapter for their funding of this report.  The support from the ARMA Metro NYC Chapter enables the Foundation to provide leading-edge research in the field of information management.

William Saffady is a records management and information governance consultant based in New York City. He is the author of over three-dozen books and many articles on records management, record retention, document storage and retrieval technologies, and other information management topics. His latest books are the fourth edition of Records and Information Management: Fundamentals of Professional Practice, which was published by Rowman & Littlefield in 2021, and Managing Information Risks: Threats, Vulnerabilities, and Responses, which was published by Rowman & Littlefield in 2020. Dr. Saffady is also the author of a study of user experiences with big bucket retention schedules, which was published by the ARMA International Educational Foundation (AIEF) in 2018, and a study of world-wide retention requirements for accounting records, which was published by the AIEF in 2019. As a consultant, Dr. Saffady provides analytical services and training to a wide range of clients, including government agencies, not-for-profit entities, cultural and educational institutions, and corporations.

This report and others are available at no charge to interested information management professionals at:

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Canadian Requirements for Personal Information Protection

This report reviews the Canadian personal information statutes in Canada from a records management perspective. Until this report, there has been no Canadian equivalent to the ARMA International Educational Foundation (AIEF) reports on requirements for personal information protection: Requirements for Personal Information Protection Part 1: U.S. Federal Law, and Requirements for Personal Information Protection Part 2: U.S. State Laws. While Canada and the United States have a similar constitutional structure, Canada and the United States have different privacy regimes. Canada has a harmonized privacy regime grounded by similar statutes across Canada, based on the Organisation for Economic Co-operation and Development and the European Union (EU)’s data protection directive. In the EU, privacy is a fundamental right, accorded broad protection in EU statutes and case law. In the United States, privacy is protected by sector—characterized as a “safe harbour” or “shield”; that protection is less comprehensive than the EU. Compared to the EU and the United States, Canada occupies a middle ground regarding personal information.

This report is based on data acquired from legal research of primary personal information and privacy provisions contained in the statutes enacted by Canada’s federal, provincial and territorial governments (Privacy Statutes). This report’s focus is on the statutes currently in force because those are the statutes with which organizations must comply.